2023-2024: from findings to follow-through

John C. Fremont Healthcare District Board of Directors: Will implement a more robust process with greater HR support.

John C. Fremont Healthcare District Board of Directors: Describes recruiter and HR planning, vetting of the interim CEO, and expected involvement of staff, providers, and the community in recruitment beginning fall/winter 2025–2026.

John C. Fremont Healthcare District Board of Directors: Reports selecting Warbird Consulting Partners to verify accounts, payroll, and statements and provide regular reports during a nine-month contract.

John C. Fremont Healthcare District Board of Directors: Says it is building long-term oversight and expects the consulting firm to report in summer 2025.

John C. Fremont Healthcare District Board of Directors: Will task HR with policy review, use counsel as needed, and require progress reports to meet the jury’s six-month timeframe.

John C. Fremont Healthcare District Board of Directors: Distinguishes Board responsibility for the CEO from HR responsibility for other executives and promises adherence.

John C. Fremont Healthcare District Board of Directors: Agrees and will make teamwork a priority.

John C. Fremont Healthcare District Board of Directors: Agrees and says it has made the recommendation a priority.

John C. Fremont Healthcare District Board of Directors: Agrees and promises completion within the jury’s nine-month timeframe.

John C. Fremont Healthcare District Board of Directors: Agrees and says the recommendation is a priority.

John C. Fremont Healthcare District Board of Directors: Agrees and says work is underway on this priority.

John C. Fremont Healthcare District Board of Directors: Agrees and says the matter has always been and remains a priority.

Mariposa County Board of Supervisors: Plans completion in twelve months rather than six.

Mariposa County Board of Supervisors: Agrees and assigns responsibility to departments and the County Administrative Officer.

Mariposa County Board of Supervisors: Agrees.

Mariposa County Board of Supervisors: Reports use of existing overhiring guidelines, sometimes allowing ninety days or more of overlap, while noting practical challenges.

Mariposa County Board of Supervisors: Plans Internal Services and a two-part approach to core and role-specific training over twelve to eighteen months.

Mariposa County Auditor: Will implement the recommendation.

Mariposa County Auditor: Will implement the recommendation.

Mariposa County Board of Supervisors: Says procedures for regular reviews are being established.

Mariposa County Board of Supervisors: Agrees.

Mariposa County Auditor: Will implement the recommendation.

Mariposa County Board of Supervisors: Agrees and calls a good working relationship essential.

Mariposa County Auditor: Will implement the recommendation.

Mariposa County Board of Supervisors: Agrees.

Mariposa County Auditor: Will implement the recommendation.

Mariposa County Board of Supervisors: Agrees.

Mariposa County Auditor: Will implement the recommendation.

Mariposa County Board of Supervisors: Agrees and describes a phased transition expected to take up to three years.

Mariposa County Board of Supervisors: Reports meetings have begun and promises implementation by June 2025.

Mariposa County Auditor: Will implement the recommendation.

Mariposa County Board of Supervisors: Promises a review within six months, referring to the security review under F4.

Mariposa County Board of Supervisors: Reports May 2024 Board direction and work with the advisory committee on a four-part program and Tyler workflows, planned for FY 2024–2025.

Mariposa County Board of Supervisors: Agrees.

Mariposa County Board of Supervisors: Says the CAO has been tasked with an education series on services, legislation, and procedures.

Mariposa County Board of Supervisors: Agrees.

Mariposa County Board of Supervisors: Reports a staffing strategy, solicitation for contract planning support, and review of deputy-level needs.

Mariposa County Board of Supervisors: Partly agrees and assigns the budget review to the CAO as part of organizational review within six months.

Mariposa County Board of Supervisors: Says Development Services policies are being created with Tyler support and will be routinely updated.

Mariposa County Board of Supervisors: Agrees and says procedures should be reviewed annually for law and Tyler-related changes.

Mariposa County Board of Supervisors: Partly agrees and links procedure development to the organizational study’s proposed CAO reporting structure (continued on packet page 16).

Mariposa County Board of Supervisors: Declines as unwarranted because an existing code applies; promises to post it more prominently as a standalone document.

Mariposa County Board of Supervisors: Agrees and promises training on existing grievance, whistleblower, and non-compliance procedures.

John C. Fremont Healthcare District Board of Directors: Says the compliance officer is already creating procedures.

Mariposa County Board of Supervisors: Agrees and says the CAO has been tasked with a robust contract review.

John C. Fremont Healthcare District Board of Directors: Says existing practices cover negotiation, timely project review, and post-contract review.

Mariposa County Sheriff's Office: Reports completed plans, with permit review and bid advertisement next.

Mariposa County Board of Supervisors: Agrees; the F1 paragraph on the same page describes assessment and bidding work.

Mariposa County Sheriff's Office: Reports storage-container purchases to free an internal room and design work for an extension; funding for the extension remains unidentified.

Mariposa County Board of Supervisors: Agrees and refers to continuing pursuit of additional grants.

Mariposa County Board of Supervisors: Says the recommendation will be implemented within six months.

Mariposa County Board of Supervisors: Disagrees and will continue gathering feedback into a single response letter.

John C. Fremont Healthcare District Board of Directors: Partly agrees; says only one resignation occurred during the current term and explains interim-CEO appointments and rural recruitment difficulties.

John C. Fremont Healthcare District Board of Directors: Partly agrees; describes stable Board membership since November 2024, two new members, and early work on permanent CEO recruitment.

John C. Fremont Healthcare District Board of Directors: Disagrees, saying information was withheld only as necessary to comply with the Brown Act and citing Board training.

John C. Fremont Healthcare District Board of Directors: Disagrees, citing renewed annual Brown Act and Code of Conduct training and use of public meetings for quorum decisions.

John C. Fremont Healthcare District Board of Directors: Agrees; says the previous Board vetted the inherited interim CEO and an outside agency vetted the last permanent hire.

John C. Fremont Healthcare District Board of Directors: Agrees and says previous HR personnel did not share vetting with the Board.

John C. Fremont Healthcare District Board of Directors: Agrees and says the Board acted swiftly to remove the CEOs.

John C. Fremont Healthcare District Board of Directors: Agrees and says inherited audits were completed the previous fall and monthly-financial delays were resolved after a CEO departure.

John C. Fremont Healthcare District Board of Directors: Agrees such conduct risks violations but disputes that the Board engaged in it; says it minimizes outside dialogue and will continue training (continued on the next packet page).

Mariposa County Board of Supervisors: Partly agrees but cites existing policies, including 258 at HHSA, and identifies access as the problem.

Mariposa County Board of Supervisors: Partly agrees, cites Guidehouse’s organizational assessment, and plans reorganization in FY 2024–2025; continuation says staff may approach Board members.

Mariposa County Board of Supervisors: Agrees while saying gaps can be temporary and successors may improve old processes.

Mariposa County Board of Supervisors: Partly agrees about gaps in online training but cites hands-on programs, 27 CSAC credential participants, and January 2024 FRISK training.

Mariposa County Board of Supervisors: Agrees.

Mariposa County Auditor: Agrees with the finding.

Mariposa County Board of Supervisors: Partly agrees; says the midyear review did not occur and balancing adjustments waited until February 20, 2024 because opening balances arrived in January.

Mariposa County Board of Supervisors: Disagrees; says contributions followed the budget but balance-sheet accounting made the lower FY24 opening balance unexpected.

Mariposa County Board of Supervisors: Agrees.

Mariposa County Auditor: Agrees with the finding.

Mariposa County Board of Supervisors: Partly agrees and attributes strain to Oracle implementation and missed budget and audit deadlines.

Mariposa County Auditor: Agrees with the finding.

Mariposa County Board of Supervisors: Partly agrees; says duplicate entry remains but has been reduced in many areas.

Mariposa County Auditor: Agrees.

Mariposa County Board of Supervisors: Disagrees, citing a carefully developed schedule, dedicated transition team, and lessons from prior implementations.

Mariposa County Board of Supervisors: Partly agrees, distinguishing uneven adoption from the availability of training, help sessions, support email, and implementation-partner assistance.

Mariposa County Board of Supervisors: Partly agrees, cites a 2012 security policy, and promises a six-month review of approvals and safeguards.

Mariposa County Board of Supervisors: Partly agrees; says staffing capacity and turnover also contribute to the backlog.

Mariposa County Board of Supervisors: Agrees and promises a CAO reorganization proposal within six months.

Mariposa County Board of Supervisors: Partly agrees and identifies retirements and turnover as additional causes; points to Tyler as a remedy.

Mariposa County Board of Supervisors: Somewhat agrees, cites nine allocations and two vacancies as of July 11, 2024, and suggests time management also contributes to delays.

Mariposa County Board of Supervisors: Agrees with clarification that mid-level, senior, and entry-level vacancies constrain processing and communication.

Mariposa County Board of Supervisors: Partly agrees that ten years of budgets lack clear revenue and expense detail and points to possible AS400-to-Oracle transfer issues.

Mariposa County Board of Supervisors: Agrees and cites the early-2024 Guidehouse study supporting consolidation or unified policies.

Mariposa County Board of Supervisors: Agrees and acknowledges that missing written procedures created challenges in some areas.

Mariposa County Board of Supervisors: Agrees and says evaluations will be formalized within twelve months.

Mariposa County Board of Supervisors: Disagrees, cites the regulatory code, a February 6, 2024 update, and biennial ethics training.

Mariposa County Board of Supervisors: Disagrees, citing a whistleblower form posted in County breakrooms and verification by labor unions.

John C. Fremont Healthcare District Board of Directors: Agrees and says its compliance officer is establishing policies and procedures.

Mariposa County Board of Supervisors: Disagrees, citing a 2022 purchasing policy amended in 2023 and County Counsel/CAO review.

John C. Fremont Healthcare District Board of Directors: Disagrees and says clear contract procedures already exist.

Mariposa County Sheriff's Office: Accepts and reports HVAC/electrical engineering plans completed July 5, 2024 with Public Works and KPA Group.

Mariposa County Board of Supervisors: Agrees, describes assessment for a formal bid process, and says this work should be completed in six months.

Mariposa County Sheriff's Office: Accepts and describes purchased storage containers and a proposed extension to the north lawn.

Mariposa County Board of Supervisors: Agrees, cites Sheriff and HHSA grant applications and completed site plans, and describes State grant delays.

Mariposa County Board of Supervisors: Partly agrees that training is absent but disputes the causal claim, distinguishing investigation interviews from responses after a final report.

Mariposa County Board of Supervisors: Disagrees, saying separate responses are redundant and that invited officials’ feedback is incorporated in its letter.